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[ Higher Ed Migration Timeline ]
How do you run a 60-day Webflow migration when every department owns its own pages?
You do not migrate every department. In 60 days you move the central template system and the enrollment-critical journeys, then move the remaining departments in governed waves. The timeline holds only if decision rights are settled in week one, because the schedule risk in higher education is not page volume. It is the number of people who can reopen a decision.
A 40-page corporate site and a 40-department university site can hold the same page count and produce completely different timelines. The corporate site has one approver. The university site has a dean, a department chair, a communications lead, an IT security reviewer, and an accessibility officer who each believe they hold veto power over the same template.
[ Scope and Decision Rights ]
Why the timeline breaks and what actually moves
[ The Eight Week Plan ]
How the sprint is sequenced around who decides
[ Autonomy and Payoff ]
Where department control belongs after launch
What moves in the first 60 days and what waits
Tier
Timing
What it covers
Timing
What it covers
Accreditation makes stale content a compliance problem
In most industries, an out-of-date page is an embarrassment. In higher education, published program requirements, credit hours, cost information, and outcome claims become evidence during accreditation review and self-study. Every tier-one and tier-two page needs a named owner and a required review date in the CMS, because someone will eventually ask when that program page was last verified and by whom. Build the review-date field in week four. Retrofitting it across 4,000 pages later is its own project.
The same discipline applies to the archives you chose not to move, which is the work described in our guide to clearing a digital landfill during migration. Accessibility carries the same weight, since public institutions face documented complaint and resolution processes, and component-level testing is what keeps those obligations maintainable across distributed editors. Our guidance on enterprise accessibility and WCAG conformance covers the documentation side.
Don't just take our word for it.
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Frequently asked questions
How many departments can realistically move in a 60-day university migration?
Plan for the central template system plus five to ten enrollment-critical areas, usually admissions, financial aid, the top program pages, and the institutional core. Remaining departments move in governed waves after launch using the same components, which is faster each time.
Who owns the decision when a department refuses the shared template?
Name a single escalation owner before week one, usually the CMO, CIO, or a joint web governance board. Departments choose content, page assembly, and publishing cadence. They do not choose structure, navigation depth, or accessibility patterns.
Do we need IT approval to migrate the public site off our legacy CMS?
You need IT for authentication, DNS, redirects, and every system handoff into the SIS, catalog, LMS, and application portal. You rarely need IT to own the public marketing site itself, which is why the split should be written down before the project starts.
What student data should never touch Webflow?
Anything covered by FERPA. Application status, enrollment records, transcripts, financial aid awards, and advising notes stay in their systems of record. The public site links to authenticated portals and never stores or mirrors student records.
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